Intersect Announces

Retention DMR for SharePoint® !

NEW !

SHAREPOINT AND RECORDS RETENTION

INTERSECT SYSTEMS

NEW RECORDS MANAGEMENT FEATURES FOR 2014

Now in our 21st year, Intersect Systems specializes in providing scalable, affordable, integrated state-of-the-art software systems for records management. For 2013 Intersect has announced a major new implementation of its complete records management application series using the latest Microsoft software development platform and tools, with accompanying capability updates, major new features, and enhancements.      More info…        

NEW !

PUBLIC RECORDS REQUEST MANAGER

Track Public Records Requests, Insure Timely Response, Manage Retention

Now included in Intersect’s Records Control and Management System, (RCAMS) and in updates to existing installations, the Public Records Request Manager simplifies tracking and managing of responses to Public Records Requests.

As new requests are received, the requests are entered in the RCAMS Public Records Requests section.  Each entry includes the date received, name and organization submitting the request, how request was submitted, documents requested, and the individual / department responsible for fulfilling the response.  A tracking entry is automatically generated that will warn the manager as the response due date for a request approaches if no response has been sent.  The warning appears on the main screen of the RCAMS system, and indicates yellow and then red as the due date for an unfulfilled request approaches the ten day limit for a response.

When a response to a request is completed and the information is sent to the requestor, the tracking record is moved to a fulfilled response list, and the retention for the request record is automatically set for one year.

When a response to a request is denied, the reason is entered, and the request is moved to the response list with the denied indicator set, the reason for denial indicated, and the retention for the request record is automatically set to two years.

Easy to use double-click queries allow easy ongoing monitoring and analysis of request status and history, including quick selection of current or fulfilled requests by requestor name, organization, or date.

Summary reports are maintained and can be viewed or printed as desired.

Early adopters of the Public Records Request Manager report a reduction in staff time spent for tracking, managing, and fulfillment of public information requests of over seventy-five percent.




Struggling with managing records retention parameters in Microsoft SharePoint ?

  

Concerned that a vendor without a records

retention solution has advised you to

“...just keep documents permanently” ?

Retention Developer / Manager / Researcher includes a variety of unique capabilities designed to make an organization’s records retention policy user friendly, easy to manage and update, and readily accessible:

Define and implement a Sharepoint Records Retention Policy.  Record types and descriptions can be created by the Records Manager using the built-in editor in the Retention DMR software.   With the Clark’s Encyclopedia of Records Retention option, Retention DMR allows the Records Manager to locate appropriate record types in the Encyclopedia, and select each of those record types for automatic inclusion in the Retention Control Schedule being created with a simple point-and-click action.  

Once an organization’s master control schedule is created, the Records Manager can select appropriate records titles from the master retention schedule to create sub-sets of records titles, or retention Sub-Schedules, for various departments with simple point-and-click operations, reflecting those records a department is responsible for.  Since an organization’s master control schedule can easily run to many pages, the ability to create retention Sub-Schedules for each department consisting of only those records titles that are of interest to the department, makes each Sub-Schedule – typically half a dozen pages or less – much more usable.

Retention DMR can create a web page for the Control Schedule, as well as for each Department’s Sub-Schedule, allowing these to be quickly and easily published on an organization’s intranet, or associated with SharePoint, for convenient access throughout the organization.  

Output options include generation of Excel files, Access databases, or text files for the Control Schedule and Sub-Schedules, for use in analysis, or in creating special reports.   


Document automation depends on OCR, or Optical Character Recognition – the process of recognizing text from an image.  


For 2013 Intersect offers the current state-of-the-art in document OCR processing, significantly expanding the document indexing processes in Intersect’s Records Control and Management System.  


A special editor supports scanning template configuration, with name-and-save options for job templates, allowing convenient point-and-click job operation.


 More info…

State-of-the-Art OCR Engine


For Local Governments and

State Agencies

SharePoint, SQL Server, SQL Express, Excel, Access, and Windows are registered trademarks, or trademarks, of Microsoft Corp.

Telephone: (972) 641-7747
e-mail: intersect@newintel.com