Student Cumulative Records Management System

The Student Cumulative Records Management System from Intersect Marketing Inc. is a Windows-based database manager designed to assist with the management of student cumulative records folders, including organization, storage, and location and retrieval of folders.

Windows 95, 98, ME, NT, 2000, and XP Compatible with Windows 95, Windows 98, Windows ME, Windows NT, Windows 2000, and Windows XP. the Student Cumulative Records Management System is designed to provide extensive and convenient information to the Records Management Officer.

Data Entry Designed for data entry at multiple school or other sites, using formatted data entry screens. Data entered is automatically saved to files on each computer’s hard drive. Periodically, data can be copied to diskettes which can be sent to a central location, where a merge function combines all collected student cumulative folder data into a single master file.

Backing Up Data Backups and archiving of data files are supported through two options: storage of backup data on floppy disks at each school site or other installation of the Student Cumulative Records Management System, and maintenance of a central master file consisting of all combined student cumulative record data at one or more central locations. In addition to the functions for file maintenance and updating built into the Student Cumulative Records Management System application, Windows file manager, or Windows Explorer, can be used to create and maintain backups on internal hard drives, writeable optical media, and off-line storage on diskettes, tape cartridges, optical media, or special devices such as Zip and Jazz drives as well as other similar external hard drive devices.

Based on a state-of-the-art relational database engine, the Student Cumulative Records Management System can support single data files of up to 1 gigabyte in contiguous length. However, because numerous attached files can be supported, the total size of a supported database is limited only by the available storage capacity of the computer system or network server.

Merge Safeguards A special "Merge One Time Only" safeguard is built in to the Student Cumulative Records Management System. When a diskette of student cumulative folder data from a school other other site is sent to a central location so that the data can be merged into the master student cumulative data file, the diskette is encoded at the completion of the merge process to prevent inadvertent merging of data more than once.

Locate Student Cumulative Folders The Student Cumulative Records Management System is designed to facilitate location of individual student cumulative records folders through student name or student ID. Sorting and grouping options allow the user to select appropriate data presentations on-screen as well as in printed reports. A find function allows rapid searching of the entire database. A search can be specified for any displayed field, such as student last name, student first name, student ID, school name, or birth date.

Printed Reports The Student Cumulative Records Management System produces a variety of pre-formatted printed reports, including: All students, sorted alphabetically; all students sorted storage container ID; only graduates; and non-graduates only.

Pentium processor

Windows 95, Windows 98, Windows ME, Windows 2000, or Windows XP

Minimum 128 MB of random access memory (256 MB or more recommended)

Hard drive, recommended minimum capacity 100 MB

VGA or SVGA monitor

Mouse or similar Windows-compatible pointing device

Windows-supported printer

3.5 inch or 5.25 inch floppy drive, or e-mail internet connection

Appropriate back-up device if desired